242207 - Document management specialist

Systematizes the received correspondence and submits it to the manager for review, signature or approval of draft documents, controls that they are harmonized according to the procedure established by legal acts. Prepares and manages personnel documentation, employment contracts, orders for hiring, dismissal, vacations, business trips, formalizes changes to working conditions, draws up work schedules, fills out time sheets in the prescribed manner and by the prescribed deadlines. He knows how to work with modern information technology tools, the MS Office software package, the Internet, and e-mail. The software provides personnel documentation, executes other instructions and orders of the manager.

Main activities

• plans and organizes his activities independently, expresses his thoughts fluently in writing and orally, knows the rules of drafting legal acts and other documents, knows how to work with a computer and modern information technology tools;
• reviews incoming correspondence, performs its initial processing, registers documents received by post, e-mail, e-mail using the document management system. delivery and other means of communication from institutions, institutions and companies;
• manages, collects, systematizes, summarizes information and prepares and provides conclusions;
• answers calls from customers and interested parties, makes calls according to instructions, advises employees preparing various presentations and documents;
• advises employees on matters of file management, accepts archived files, prepares document destruction acts, confirms the fact of document destruction.

Characteristic competences

• plan your activities;
• register received documents;
• systematize information;
• answer customer calls;
• advise employees.